ROZETKA
Facilitation session
team work and planning for JetBrains
Let's check on the task
A facilitation session to synchronize a distributed marketing research team
Main goals
  • to present and discuss tasks audit results
  • to synchronize different tasks to work processes
  • to work with work-life balance: articulate work value on different levels as well as to discuss prevention of the burnout


Result
  • all participants were able to speak aloud and were heard
  • there is a consensus on how a team should organize processes now
  • the priority areas of work were chosen, and the next steps were planned
  • 40
    participants
  • 8
    internal teams
  • 1,5
    days
  • 1-2 August
    Serbia, offline
Starting point
  • A distributed team, have never met in person
  • A suggestion is that there are difficulties in communication

    A will to give people an opportunity to speak in a safe format, to get feedback
  • Participants have different expertise and work experience in general

    A need to show the value od such events
  • Crucial to save a balance between work and entertainment

    A need to make a supportive event
Our suggestion
  • Day 1
    14:30-17:30

    Alignment. Audit
    Alignment goals:
    1. create an open communication space in which everyone is visible and important
    2. check the purpose of the session
    3. set up to work by giving feedback

    Audit goals:
    1. audit of current tasks
    2. audit of current processes (general and within the team)
  • Day 2
    10:30-17:30

    Planning
    Planning goals:
    1. analysis of current processes
    2. designing an ideal process for common tasks
    3. embedding the personal in the work process
    4. real planning of intra-team processes and the process of working on common tasks
    5. an action plan that employees take to work
Exemplary scenario
1 August

Alignment. Audit
Step 1. Alignment || 14:30-15:30
  • collection of personal expectations
  • formation of the image of the result of the session
  • personal goal for the session
  • rules of work and interaction

Step 2. Audit || 15:30-17:15 with a break
  • task audit (team lead presentation)
  • audits processes in teams as they are now
  • process audit for common tasks as it is now

Step 3. Closing a day || 17:15-17:30
2 August

Planning
Step 1. Analysis of current processes || 10:30-11:30
  • based on the materials of the previous day, we highlight the problems and strengths of the current organization of processes
  • determine what we want to abandon and what to keep in the new version

Step 2. About personal || 11:30-12:30
  • about appropriating the results of work, celebrating
  • how not to burn out
  • personal work and work in mini-groups with discussion, the formation of your own action plan

Break || 12:30-12:45

Step 3. Formation of the ideal plan. Part 1 || 12:45-13:30
what processes might look like if we created them in an ideal world

Lunch || 12:30-14:30

Step 4. Formation of a real plan || 14:30-15:15
  • how we want the team processes to look like in reality, the guides we agree to follow
  • what problems can be, how we plan to solve these problems

Step 5. Formation of an action plan || 15:15-16:45
  • what processes inside a team look like
  • what I take into my work, what I will start doing differently

Summing up the session || 16:45-17:30
Team to create a session
  • Methodologist
    Desines a session, scenarios, and working frameworks.
    Organizes briefing, collects general results and analytics
  • Host of the session
    Holds the logic of the session for all participants. Leads comment activities of the session

  • Moderators
    Work with groups in terms of general accompaniment.
    We recommend 1-2 more people to the leader. The moderator will not be very immersed in a particular group but will be able to track the overall dynamics
Pricing
CONCEPT design
— Clarification of the goals and results of the event
— Building the general logic of the event
— Conducting interviews
— Development of the participants' path (SJM)
€500
methodological design of the detailed scenario
—Development of formats, methods and tools for the event
— Preparation of handouts and instructions for participants
€2200
briefing of the hosts
— We will brief a team that will host a session
€300
About us
  • Full name of the organization
    Limited Liability Partnership
    «Rozetka Edu»
  • CEO
    Head appointed (elected)
    authorized body of a legal entity
    Baraeva Valeriia (Sergeevna)
  • Address
    050060, Kazakhstan, Almaty city, Zharokov street, house 290, apt. 61
  • Contacts
    +7 778 634 59 03
    lerabaraeva@rozetka.team
    ineedyou@rozetka.team
  • BIN (IIN)
    230340023640
  • OKEA
    85599. Other activities in the field of education
  • Bank details
    Bank: АО «Kaspi Bank»
    Beneficiary code: 17
    BIC: CASPKZKA
    Account number: KZ16722S000024397188